At first, working remotely can seem like a great thing. Heck, anything outside the office is a great thing, right?
But then, you start working … erm … you try working. And suddenly, working remotely isn’t all it’s cracked up to be. Everything takes much longer; things are difficult to track down, and communicating with coworkers is a challenge. Luckily for you though, things don’t have to be this way forever.
With the right gadgets, apps, and tools, working remotely can become significantly less difficult. Here are a few ideas to get you started.
Before you even consider working remotely, you’ll need access to data. How are you supposed do anything if you can’t grab the files, documents, and information you need?
However, this access must be seamless. In other words, you can’t rely solely on email attachments. And this would be where file-sharing applications come into play.
With apps like Dropbox, Google Docs, and OneDrive, you can edit, share, and manage documents from any location and across multiple devices. With OneDrive and Google Docs, in particular, you can add comments to documents, ping coworkers, and see edits in real time.
The right gadgets
You’ll have a horrible time working remotely if you don’t have the right gadgets by your side. Projects and tasks will take much longer to complete than they should, and your quality of work may even suffer.
So if you find yourself working remotely quite often, then there are a handful of items you should heavily consider investing in. A decent laptop, wireless mouse, and laptop stand are definite musts. Beyond that, you can think about high-powered chargers, a wireless printer, and dual monitors.
Just because you’re working remotely doesn’t mean you don’t need easy access to clients and coworkers. If anything, remote working necessitates the proper tools to communicate and collaborate with others. Without these tools, your team will suffer unnecessarily.
Video conferencing is a big piece of this communication pie. These days, jumping onto a video call is much more doable than it was even a few months ago. It’s incredibly simple, and oftentimes, you don’t even need to pay for the service (for example, Facebook Messenger or Zoom). In other words, it really doesn’t matter how much you pay or how extravagant the features are; you simply need the ability to communicate with coworkers and clients face-to-face.
While we’re on the subject of communication, instant messaging is a must for remote working. If you’re going to shoot for anything on this list, make it this. Plus, with the right instant messaging tool (like Skype, for example), you can video chat and share documents – which means you’ve just killed three birds with one stone.
Instant messaging will free up space in your inbox and allow you to communicate with coworkers quickly. Instead of waiting hours to receive a response back in your inbox or playing phone tag with a coworker all day, all you need is a quick message and a few seconds.
If you’re looking for more technology tips, tricks, or guidance, then take a look around the rest of our blog. We have decades of combined experience providing businesses with professional IT solutions and services, and we love sharing what we know with the online community.